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Area Owners

In order to make sure that nothing falls through the cracks, and that work is not unduly piled onto a single person, we have a system of area owners. Ideally these area owners cover all parts of the programme. This list is not set in stone, and we expect it to change over time.

It is wise to make sure that each area owner has a deputy, who can step in when they are unavailable, and can at least be aware of what is going on in their area.

Areas

Livestream & Production

  • Responsible for any livestreams; particularly:
    • Kickstart
    • Virtual League
    • Main Competition
  • Decides on presenters/commentators for all of their livestreams
  • Responsible for compiling any presentations, but individual areas should provide the content where required

Volunteer Coordination

  • Manages recruitment, retention, welfare, and off-boarding of volunteers
  • Recruitment:
    • Both for the competition year as a whole and the competition itself
  • Welfare:
    • Open to listen to any and all volunteer concerns
    • More serious concerns should be raised directly with the Trustees
  • Responsible for planning and organising other volunteer related activities, including the volunteer meal at the competition and social events
  • Assigns to volunteers to an area for the competition

The volunteer coordinator does not assign volunteers to specific roles (only areas) at the competition.

Kit Maintenance

  • Maintains, repairs, and documents the current SR kit
  • This includes the physical kit that is sent to team, the firmware/software on the kit, and the simulator
  • Sends the kits to teams and ensures kit is returned

The Kit Maintenance team are not responsible for developing completely new kit, however may suggest iterative improvements.

Event Logistics

  • Primary responsibility is booking a venue and organising all the stuff we need to be at the competition
  • Also responsible for booking the venue(s) for Kickstart (if required)
  • Responsible for planning and running setup and teardown at the competition
  • Responsible for the container, its contents, and the inventory for these items

Game

  • Before the competition, responsible for:
    • Designing and creating the game
    • Keep the competition software up-to-date with team dropouts and league points
  • Responsible for implementing and managing things related to the game (e.g. scoring challenges, planning the virtual league)
  • During the competition:
    • Responsible for planning and training match ops
    • Appointing a Head Judge for the competition who decides on any judging decisions

Team Support

  • Supports the competitors and team supervisors
  • Monitors the teams@ email address and SR Discord and responds/redirects all queries
  • Responsible for assigning mentors and delivering a mentoring programme to teams
  • Responsible for planning and organising tech days
  • Recommended that one of Lead/Deputy primarily focuses on mentoring and the other primarily focuses on day-to-day team support
  • Responsible for documentation for teams
  • Responsible for collecting feedback from competitors and team supervisors

Team Support are not responsible for sending update emails to team supervisors. This is the committee's responsibility, to ensure updates from all areas are covered.

Marketing

  • Responsible for anything social media and website related
  • Responsible for maintaining and updating the style guide
  • Designs and/or procures:
    • Volunteer t-shirts for the competition
    • Banner for the competition
    • Competitor booklet
    • Competitor goodie-bags, including any SR branded swag

Fundraising

  • Responsible for raising funds from existing and new sponsors for the charity to operate
  • Contacting sponsors for:
    • Logo for banner/booklet/t-shirt
    • Spiel in the booklet
  • Manages sponsor perks

Infrastructure admins

  • Responsible for maintaining SR’s infrastructure
  • Responds to infrastructure requests from other areas in a timely manner:
    • Changes to GitHub permissions
    • Creation of Google Workspace accounts for new volunteers
    • Deployment of new infrastructure
    • Modification to existing infrastructure
    • Slack administration
    • Access continuity sheet

Areas at the competition

At the competition, the remit of some areas are so closely linked that it makes sense to merge them. Areas are responsible for a number of roles at the competition.

The following additional areas are present at the competition:

Media

  • Merged from Livestream and Marketing
  • Coordinator of Media chosen by the Livestream and Media Leads
  • Also includes managing the production side of things, including Opening/Closing Ceremonies.

Media roles

Match Operations ("Match Ops")

  • Game becomes Match Ops at the competition
  • Coordinator of Match Ops must be the Lead or Deputy of Game

Match Ops roles

Team & Kit Support

  • Merged from Team Support and Kit Maintenance
  • Coordinator of Team and Kit Support should be chosen by the Team Support and Kit Maintenance Leads

Team & Kit Support roles